Selectmen’s Meeting Minutes
July 25, 2000
Present: Judy Murdoch, Cathy Kuchinski, Daniel Webster, Stephanie McSweeney and Peter Jones. Also present, Executive Secretary Winn Davis.
7:35 p.m. Chairman Webster called the Planning meeting to order.
I. Five-Day Work Week – The Executive Secretary provided a strategy plan outlining several options for opening the Town Hall five days per week and Tuesday evening. After lengthy discussion, a combination of option 3 and 4 appeared to be the best alternative. The matter was tabled for input from the Department Heads and Committee Chairman.
II. Job Description for Council on Aging – Mrs. Murdoch indicated that she was present at a COA meeting when the State provided information regarding the tasks and duties for the COA members and the Director. Mr. Davis to provide a draft job description based on the State’s information. Board of Selectmen to schedule a meeting with COA members and the Director to discuss the matter.
III. Evaluation System – 3 person committee – The Executive Secretary recommended a three person committee consisting of a member of the Particular Board or Committee of the employee, the Executive Secretary and an independent representative. The three-person committee would present their recommendations to the presiding Board. The presiding board would do the final evaluation. Other Boards and Committee would have to be willing to cooperate with the evaluation system. Cathy Kuchinski suggested checking with area Towns to see if any have a specific by-law covering evaluations. Executive Secretary and Chairman to discuss
with Department Heads. No decision reached.
IV. Government Study – Chairman Webster suggested resurrecting the Study Committee. The committee would consist of a five-member board including three citizens, possibly a Selectmen and a member of the Finance Committee. Suggestion was made to check with former Government Study Committee members to get their input. The committee would be assigned specific tasks such as reviewing the recreation departments, town wide custodial services. Mrs. McSweeney suggested calling the committee a Process Improvement Team.
V. Town Wide Custodial Services - Mr. Davis pointed out that there are two custodians at the Library/Senior Center. The custodian at the Senior Center has left and the position is currently vacant and posted. Both employees are part-time and receive no benefits. He suggested a pool of full-time custodians to work in all the buildings. He also pointed out that there would be costs involved regarding benefits. The positions would require input from the Wage and Personnel Committee. The matter to be given to the Government Study/Process Improvement Team to research.
VI. One-Stop Shopping - Mr. Davis indicated that he is currently looking into software which would link all the departments, particularly the building offices, Planning, ZBA, Conservation, Board of Health and Building. The software gives all the departments access to the status of any particular permit. Mr. Davis suggested weekly half hour meetings of so that all the building associated departments could review each permit.
VII. Building Inspector – Mr. Davis informed the board that the Building Inspectors position has been posted on the Hanson Website, MMA Local Net website, and an ad was run in the Boston Globe on Sunday, July 16, 2000. Two applications have been received to date.
VIII. Roller Coaster Road Committee – Received one application for appointment - Kathleen Dugan 68 Jerrold Street.
MOTION by Kuchinski, second by Murdoch to approve the appointment of Kathleen Dugan of 68 Jerrold Street to the Roller Coaster Rd Committee. Voted 5 – 0.
IX. Set Hours for the State Primary – The Town Clerk suggested that polling hours at Maquan School to be 7:00 a.m. to 8:00 p.m. on Tuesday, September 19, 2000.
MOTION by Murdoch, second by Kuchinski to set polling hours for the State Primary from 7:00 a.m. to 8:00 p.m. Voted 5 – 0.
X. Set Meeting Dates for Sept, Oct. & Nov. – After brief discussion meeting dates were set for August 29th; Sept. 12th, 19th, 26th; Oct. 2nd, 3rd, 17th, 24th; Nov. 14th and 28th.
Open October Special Town Meeting Warrant – October Special Town Meeting is set for Monday, October 2, 2000 at 7:30 p.m. at the Hanson Middle School.
MOTION by McSweeney, second by Kuchinski to open October Special Town Meeting Warrant. Voted 5 – 0.
XI. Articles for October Special Town Meeting
a. Plymouth County Hospital Subdivision – Chairman Webster informed the Board that VHB has completed the subdivision plans and are currently working on the septic systems. VHB and MDFA are scheduled to come to the August 8th meeting.
b. Roller Coaster Road – The Committee needs to file a report at the October Special Town Meeting. Mr. Davis has done extensive research on the matter. A possible recommendation would be a betterment assessment to the abutters of the street with funding for the engineering services.
c. Remove unreg. Motor vehicles from General to Zoning – The matter would require a public hearing to be held by the Planning Board. Recommended to table the change until the October 2001 Special Town Meeting. Currently the Police department must enforce the violations. Mrs. McSweeney requested that a by-law also address campers and trailers.
d. Changes in Purchasing system to reflect State – Mrs. Gomez suggested that the by-laws be amended to mirror the Mass. State Laws regarding purchasing limits and requirements for telephone, written and published bidding procedures.
e. Removing individuals from appointed positions – Town Counsel will be giving the Board recommendation regarding this by-law which will allow the Board to remove any appointed person from their position for cause.
f. Feasibility Study Committee for Police Station – The Police Chief has requested that Board place an article on the Warrant for a Feasibility Study Committee. Mr. Davis to draft article.
Executive Session – Chairman Webster announced that the Board would be going into Executive Session under Item #3 – Negotiations with Non-union Personnel – Fire Chief. Roll Call, Murdoch aye; Kuchinski aye; Webster aye; McSweeney aye and Jones aye. Voted 5 – 0.
Announcement – Chairman Webster read the announcement regarding the Concerts on the green scheduled for Saturday, August 12th and Sunday, August 20th. It was requested that the sprinkler be turned off during those times.
Moment of Silence – Cathy Kuchinski requested a moment of silence for former Historical Society Member Russ Gardner. Observed.
10:07 p.m. – Returned to open session – No votes taken in Executive Session.
MOTION by Murdoch, second by Kuchinski to adjourn. Voted 5 – 0.
Meeting Adjourn at 10:08 p.m.
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